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Full Time
3-5 Mid Level
Collections Manager
Date Posted
Thu 21 Mar
San Francisco, California
Post ID
lgbt friendly

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Position Summary

Reporting to the Chief Preparator and Exhibition Designer and working closely with Exhibitions and Curatorial colleagues, ****** (The CJM)’s Registrar
is responsible for the safe handling and storage of all incoming and outgoing loans, processing and maintaining all related forms and records, coordinating logistics for art transportation (regionally, nationally, and internationally), liaising with insurance providers, and advising on handling and installation procedures in regards to the safety of the loans.

The CJM is a non-collecting museum, and the Registrar is responsible for the care, custody, and condition of all works of art at The CJM and those on tour under the auspices of The CJM. It is the Registrar’s responsibility to ensure The Museum's compliance with American Alliance of Museums’ best practices and to maintain and disperse The CJM’s Facility Report as needed.

The ideal candidate will have demonstrated expertise in the registration field, familiarity with art and cultural objects and institutions, and an interest in and commitment to the mission of The CJM.

Essential Job Responsibilities:
• Develop, maintain, and enforce registration policies and procedures.
• Administer legal forms of registration activity including loan agreements and receipt/release forms.
• Administer exhibitions insurance coverage, including calculating annual requirements, processing claims, requesting and distributing insurance certificates.
• Maintain exhibitions archive, registration records and logs, including loan–ledger and EmbARK database.
• Maintain and update The CJM Standard Facility Report, in consultation with Chief Preparator and Exhibitions Designer, Security and Compliance Manager, and Director of Facilities and Operations. Distribute reports to lenders, address questions and special requests.
• Monitor gallery and storage environments, and security related to art storage and exhibitions. Advise Facilities and/or Security departments on requirements specific to each exhibition.
• Advise on The Museum's disaster preparedness planning and protocols for objects on loan, in consultation with the Director of Facilities and Operations.
• Assist in evaluation and development of recommendations on potential renovations, and capital equipment needs related to art storage and exhibition spaces throughout the museum.
• Work collaboratively with other departments (such as Development, Public Programs, Education, and Event Rentals) to address exhibitions requirements in connection with their programs.
• Serve as The CJM's Primary Security Coordinator for Transport Security Administration (TSA) screenings and inspections.
• Perform maintenance and upkeep of work areas, keep up–to–date inventories of equipment and supplies, and notify team of restocking and/or new purchase needs.
• Assist with technical research related to the production of artwork or other exhibition materials.

Loans, Installation, and De–Installation:
• Coordinate safe handling, packing, crating, and transportation of artworks to and from The Museum, and/or touring venues.
• Coordinate safe methods of display including framing, mounting, and furniture making.
• Generate condition reports and perform routine checks of objects on loan, ensuring compliance needs during transportation, storage and display. Ensure maintenance of exhibitions.
• Coordinate receiving and releasing of objects on loan stored both in house and in off–site storage. Address issues related to cataloguing, care, and storage of objects under the care of The CJM.
• Provide support and guidelines to external couriers, artists, and artists assistants on site during installation and de-installation.
• Oversee installation of traveling exhibitions at other venues and act as CJM courier as needed.
• Perform other exhibition related duties as assigned.

Minimum Qualifications:
• B.A. degree in art history, museum studies, or related field; M.A. preferred.
• Minimum three to five years as a Registrar in a museum or similar institution.
• Experience working with contemporary art is preferred.
• Database experience with EmbARK software preferred.
• Commitment to the mission and core values of The CJM.

Knowledge, Skills and Abilities:
• Expertise in standard museum registration practices including cataloguing, conservation, and storage practices; handling, packing, crating, and shipping practices.
• Familiarity with budgeting, insurance, and contractual business matters.
• Excellent communication skills, both oral and written, including strong negotiation skills.
• Excellent organizational skills including the ability to handle multiple projects simultaneously.
• Experience working effectively with artists, vendors, and others.
• Ability to work independently as well collaboratively as part of a team.

Other Requirements:
• Excellent manual dexterity and visual acuity.
• Ability to stand for extended periods of time and to do intermittent activity such and bending and lifting.

Application Process
Send cover letter and resume to:

Email: ***join for full access***

Please indicate “Registrar” in the email subject line.

****** is an Equal Opportunity Employer

Pursuant to the San Francisco Fair Chance Ordinance, The CJM will consider for employment qualified applicants with arrest and conviction records.
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