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Administrative Assistant, Creative, MAC
3-5 Mid Level
Tue 31 Jan
New York, New York
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Responsible for providing administrative support to the VP of Global Creative Services and department.
Management and processing of departments estimates and invoices from external vendors using the SAP system - enter and approve, liase with vendors and internal finance to ensure timely payment.
Schedule and maintain calendar meetings including conference calls and other business appointments for VP.
Routine filing, faxing, photocopying, answering phone on VPs behalf.
Order and maintain office supplies and computer equipment for the department.
Organize and book travel arrangements including detailed itinerary and organization of all necessary documents.
Processing of VP and ED corporate AMEX card expenses.
Maintain vacation calendar for the Creative Services department.
Administrator for Creative Request Tool upon global roll-out.
Maintain printed sample resource files for the department. Distribute to corporate archives and others as needed.
Assist with special projects as needed.
BA or BFA preferred
3+ years of administrative experience
Knowledge of computer programs including Microsoft Office and Outlook
Excellent organizational skills
Good with follow-up, detail-oriented.
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